Move Beyond Spreadsheets and Save Time With a Digital Floor Planner

While spreadsheets have been a go-to tool for managing various aspects of event coordination, digital floor planners integrated with databases offer many advantages that go beyond what they can provide. Let's take a look at a few of the ways these tools can help you save time planning your next event.

  1. Visual Representation:

    One of the most obvious and significant advantages of a digital floor planner is its ability to provide a visual representation of the event space. While spreadsheets rely on rows and columns of text, a digital floor planner offers a visual layout that allows you to easily grasp the spatial arrangement. This visual approach makes it much easier to allocate seating, position booths or stages, and ensure optimal traffic flow for attendees.

  2. Data Centralization:

    A floor planner paired with a database of guest details including group and tiered seating rules, ensures that all pertinent information is readily available, reducing the risk of errors or oversights. Data centralization also means that any changes or updates to guest info is instantly reflected on the floor planner.

  3. Quick Scenario Planning:

    Event planning is dynamic, and changes often need to be made on the fly. Digital floor planners allow for quick scenario planning, letting you experiment with different layouts and setups without the hassle of manually updating spreadsheets. This flexibility can be invaluable when adjusting to unforeseen circumstances or optimizing the event space.

As event solutions continue to evolve, there are much better alternatives to using spreadsheets for keeping track of guest seating. Purpose-built tools like digital floor planners are designed to streamline the planning process and help you save time.